DAGMEC 27th Annual Virginia C. Wood Resident/Fellow Research Forum
and Competition
WSU Student Union, 3640 Colonel Glenn Hwy., Dayton, OH 45435
Tuesday, April 14th, 2026, 5:30 pm - 7:30 pm
In Person Only this year
Physical (paper or cloth) posters only this year
The 27th Annual Virginia C. Wood Resident & Fellow Research Forum is a poster presentation forum that features research and scholarly work by interns, residents and fellows in the greater Dayton, Ohio area.
The mission of this forum is to foster collaboration, spark research interest, and provide trainees with opportunities to present their work, receive feedback, and grow through interactions with physicians, scientists, residents, and students.
Rules
Please read carefully and ensure compliance before submission
Download a copy of the rules HERE
Exceptions to these rules must be approved before abstract submission. Send questions to dagmec@wright.edu.
Important Information:
Who and What:
1. Residents, interns, and fellows who are currently in a DAGMEC program may submit posters as PRIMARY AUTHOR.
a. No restrictions on co-researchers/authors
b. Faculty (including “Extra year residents” who are classified as faculty) may not be primary author and may not submit to the forum.
i. However, ALL faculty (at any institution), community physicians, and other researchers are encouraged to assist residents and fellows with research projects and may be listed as co-authors on one or more posters.
c. ONLY ONE POSTER may be submitted per Primary Author.
i. Primary author may be co-author on other posters
2. Faculty Advisor: All resident projects (optional for fellows) including Case Reports/Case Series, must have a faculty advisor who approves and is listed as an author on the project.
3. Posters presented at another professional meeting are allowed and even encouraged.
We want you to share your work, especially work that is good enough to be accepted at outside meetings
4. “Research in progress” is acceptable for submission but will not be included in the competition, unless completed before the Forum.
a. These posters MUST include the words “Research in Progress” in the title of the abstract---and on the poster, if not completed by date of the forum.
i. If the research is completed by the date of the forum, the poster does not need to include this statement in the title.
5. Competition & Prizes:
a. Posters and accompanying abstracts that meet all requirements will be included in a competition and will be judged during the Forum.
i. To see areas scored in the judging, click here.
b. Cash prizes will be awarded to the top two submissions in each of the submission categories (click here to see a list of categories).
HOW for ABSTRACT
6. IRB: ALL SUBMISSIONS MUST INCLUDE WRITTEN DOCUMENTATION OF IRB APPROVAL, or written determination of non-research status from your organization’s IRB and/or Premier’s Human Investigation and Research Committee (HIRC).
a. Click here for instructions on obtaining Institutional Review Board (IRB) approval.
i. The exception is that case reports presented by WSU and/or VA residents/fellows do NOT need IRB approval (but must still comply with HIPPA guidelines!).
ii. Dayton Children’s Hospital and Kettering Health residents/fellows MUST obtain IRB approval for all projects, including Case Reports/Series.
7. .ABSTRACTS
.a. Submitted December 17, 2025, through March 2, 2026.
i. DEADLINE for Abstract submission 11:59 PM (23:59 EST) on March 2, 2026
b. Submitted by THE PRIMARY AUTHOR ONLY
c. Faculty Advisor must be listed as an author on all resident posters (optional on Fellow posters)
d. Click here for links to helpful information about writing an abstract
e. FORMATTING OF THE ABSTRACT
i. MSWORD format ONLY (doc or .docx)
ii. MUST use one of these templates:
1. Click here to use the template for CASE REPORTS/SERIES (only)
2. Click here to use the template for ALL OTHER CATEGORIES
iii. ONLY one page long
iv. MAX of 3000 characters (in MSWord click on “Review,” “Word Count,” and see “Characters (no spaces))
v. Minimum 900 characters
vi. Font: Times New Roman, 12 points
vii. Abstract must be submitted in the appropriate category. (see “Categories” below)
viii. ABSTRACT (NOT the poster) must include references (up to three). (Yes, references ARE included in the word count and must also fit within the one-page limit!)
8. LINK TO SUBMIT ABSTRACT, click here (open ONLY in Chrome)
9. Submission will be automatically sent to your Program Director (PD) upon submission.
10. Once PD approves, abstract will then be peer reviewed, and a response email with either acceptance or rejection will be sent to primary author and faculty advisor.
a. If you do not receive a response email within 7–8 days of submission, please check with your program director to confirm that they have approved the project, then contact dagmec@wright.edu.
HOW for POSTER
11. Once abstract is accepted, please create your POSTER.
a. Poster instructions and template suggestion click here
i. You may use any landscape poster template
b. Submission of an electronic version of your poster for review by the judges is required.
i. DEADLINE for (electronic) POSTER submission 11:59 PM (23:59) EDT on FRIDAY APRIL 3, 2026
ii. Instructions and link for SUBMITTING YOUR POSTER will be included in the abstract acceptance email
12. All posters will be presented in PHYSICAL (paper or cloth) format at the Forum
a. You are responsible for getting your own poster printed.
i. Please be aware that this can take up to a week!!!
ii. For a few of many printing options, click here
HOW for the FORUM
13. On the evening of the forum, please arrive between 4:30 PM and 5:15 PM to put up your poster
a. Poster location in the forum will be determined by poster number, which should be emailed to you before the forum.
14. Tuesday, April 14, 2026, 5:30 PM – 7:30 PM IN PERSON ONLY.
a. Traditional poster session--You will give a brief (1-3 min) presentation on your poster to the judges and others in attendance who stop at your poster, then answer questions.
b. Primary Author must remain in attendance for the entire two hours of the forum, or they will forfeit their place in the forum and in the competition
i. PLEASE CLEAR ALL OTHER COMMITMENTS for the night of the forum, including call schedule and clinic/office/hospital schedules, etc., well before the forum to allow your attendance.
ii. Exceptions or emergencies-email: dagmec@wright.edu
15. CATEGORIES for submissions
Patient Safety/Quality Improvement
This category includes research (case studies/series excluded) that deals with such things as: patient hand-offs/transitions of care, incorporating
This category includes all types of research (case studies excluded) that deal with such things as: patient hand-offs/transitions of care, incorporating/improving protocols (hospital or outpatient), office flow, process improvement, patient/provider incentives, improving patient safety, or the many other areas that have to do with patient safety/quality improvement.
Research
This category includes, among other things: chart reviews, basic science, clinical interventions, translational research, medications, etc. It can also include surveys and medical pedagogical (education/teaching) research. It does NOT include case studies or case reports (separate category).
Case Reports/Series
This includes all case reports and case series projects. We strongly encourage these reports/series to be of the highest quality.
Fellow's Project
ANY submission by a Fellow MUST be submitted in this category. This category includes all types of research (including case reports/series) submitted by fellows.
Abstract formatting rules
Abstract submission link
Poster instructions, including submission
IRB Information
Categories description
Good luck!
The community looks forward to seeing you in person at the Forum!