Rules/Call for Abstracts

DAGMEC 22nd Annual Virginia C. Wood Resident Research Forum

Thursday, May 6, 2021, 5:00–7:00pm

**PLEASE NOTE: This year's Forum with be VIRTUAL ONLY**
However, all presenters MUST be available (via phone or other virtual connection) On May 6th, 2021 from 5 PM to 7 PM to field questions from judges, etc.

***ALL presenters are asked to PREPARE AND SUBMIT:
1. an abstract (due 3/26/2021) AND
2. a 2-3 minute VIDEO of themselves (and other authors, if desired) presenting their poster (due 4/19/21). Please prepare in MP4 format.

Submissions well be accepted from January 2, 2021 through March 26, 2021.

Deadline for submitting abstracts: March 26 2021.
We will not accept abstracts after March 26, no exceptions. No revisions will be accepted after April 2, 2021. Any abstracts without Program Director/Advisor approval by April 6th will not be considered. Please follow submission instructions on this page.

Once your abstract is accepted, deadline for submitting your POSTER and a VIDEO of your presentation is APRIL 19, 2021. For instructions on posters and on the video presentation, please click here.

The 22nd Annual Virginia C. Wood Resident Research Forum is a poster presentation that features research and scholarly work by interns, residents and fellows.

The Forum’s purpose is to:

  • Stimulate on-going interest in research and research collaboration.
  • Give trainees an opportunity to present their research/scholarly work in poster format and to receive feedback on their activities.
  • Expand medical education experiences through scholarly interactions with physicians, scientists, residents & students.

RULES -  Please read carefully, then click the confirmation link below to access the abstract submission form.

  1. Any exceptions to the rules must be approved before abstract submission. Send questions to heidi.sowl@wright.edu.

  2. Posters presented at another professional meeting are allowed and even encouraged. We want you to share your work, especially work that is good enough to be accepted at outside meetings.

  3. ONLY ONE POSTER may be submitted per primary author.
    • Primary author may be a co-author on other posters, but primary only on one

  4. Primary author (resident or fellow) is to be the one who presents the poster at the forum.

  5. Residents, interns and fellows who are currently in a DAGMEC program may submit posters.
    • Faculty (including 'Extra year residents' who are classified as faculty) may not be primary author and may not submit to the forum. However, they are encouraged to help residents/fellows with research projects and may be listed as co-author(s) on more than one poster.

  6. FACULTY ADVISER: All resident projects, including Case Reports/Case Series must have a faculty adviser. The faculty adviser must review your abstract BEFORE submission. The Adviser's name must be listed on the submission form, and should be listed as one of the authors on the abstract and on the poster. Projects by fellows may have and list a faculty adviser, but this is not required.

  7. ALL ABSTRACTS must have IRB approval from their respective institutions. The exception is that case reports presented by WSU residents/fellows do not need IRB approval, as a case report is not considered "Human Subjects Research" by the Wright State IRB. However, ALL projects are expected to comply strictly with all HIPPAA regulations, and projects are expected to have taken all appropriate steps to protect any PHI.

  8. CATEGORIES:  Please be careful to submit under the correct category (see details below):

    Patient Safety/Quality Improvement
      --this category includes all types of research (case studies excluded) that deal with such things as: patient hand-offs/transitions of care, incorporating/improving protocols (hospital or outpatient), office flow, process improvement, patient/provider incentives, improving patient safety, or the many other areas that have to do with patient safety/quality improvement.

    --this category includes, among other things: chart reviews, basic science, clinical interventions, translational research, medications, etc. It can also include surveys and medical pedagogical (education/teaching) research. It does NOT include case studies or case reports (separate category). 
    (It is recognized that some projects could be classified both in this category and in the Patient Safety/QI category. If the project could qualify as Pt Safety/QI, we encourage you to submit it under that category).

    Case Reports/Series
        --this includes all case reports and case series projects. We strongly encourage these reports/series to be of the highest quality

    Fellow's Projects
        --this category includes all types of research (including case reports/series) performed by fellows. 

  9. JUDGING:  Posters (and accompanying abstracts) will be judged during the Forum.  Cash prizes will be awarded to the top two posters/abstracts in each category.  See this link for areas considered in the judging. 

  10. It is expected that any resident/fellow who submits an abstract has an appropriate level of involvement in the project.
    • Primary authors are to have had significant involvement in all aspects of the project.
    • For case reports/case series, it is expected that the resident /fellow who submits the case report/series as primary author will have had personal contact with the patient(s) being discussed.

  11. YOU MUST USE one of the following templates to write and submit your abstract.

    Click here for templates for CASE REPORTS/SERIES (only)

    Click here for templates for ALL OTHER CATEGORIES.

    Please note: If for some reason your abstract does not fit into the required template, please email heidi.sowl@wright.edu BEFORE submitting your abstract.

  12. Abstract size - Abstract must have a minimum of 900 characters. There is a STRICT maximum character limit of 3000 characters.

    The following links may be helpful in writing your abstract.

  13. After writing your abstract, have your faculty advisor review, edit and approve your abstract.

  14. Once your abstract is complete and has been approved by your faculty advisor,
    ---Review all rules again to make sure that you are in compliance,
    ---Click on the submission link below and submit the abstract.

  15. Abstracts must be submitted by March 26, 2021. Any abstracts without Program Director/Sponsor approval by April 2, 2021 will not be considered.

  16. A VIDEO presentation of your poster by the primary author (and other authors, if desired) must be submitted by midnight on April 19, 2021. Instructions for video submission can be found HERE.

  17. Once submitted, your application will be sent to your program director for approval. Please follow-up with your Program Director so that they can review and approve your abstract asap. Within one week, you and your faculty advisor should receive a response email from DAGMEC informing you that your abstract has been accepted, or asking you to revise and re-submit, or rejecting the submission. If you do not receive a response email within one week of submitting your application, please check with your program director to confirm that they have submitted approval for the project, then contact heidi.sowl@wright.edu.

  18. Send questions to heidi.sowl@wright.edu.

Submission Link

By clicking on this link, you attest that you have read and will follow the submission rules and guidelines. This link will take you to the Submission Form.





Dayton Area Graduate Medical Education Community

Albert F. Painter Jr., Psy.D.

Boonshoft School of Medicine
Wright State University
3640 Colonel Glenn Highway
Dayton, OH 45435-0001


Lisa Boydston
Fax: 937.245.7955
E-mail: lisa.boydston@wspi.org

Heidi Sowl
E-mail: heidi.sowl@wspi.org


Wright State Physicians
725 University Boulevard
Fairborn, OH 45324
Directions and Map (PDF)