Rules/Call for Abstracts

DAGMEC 24th Annual Virginia C. Wood Resident Research Forum

Thursday, May 4, 2023, 5–7 p.m.

Location: Virtual on https://www.gather.town/
GatherTown instructions

The 24th Annual Virginia C. Wood Resident Research Forum is a poster presentation forum that features research and scholarly work by interns, residents, and fellows in the greater Dayton, Ohio area.

The Forum’s purpose is to:


  1. Submissions will be accepted from January 1, 2023 through March 24, 2023, and must conform with the formatting as described in rule #10 below.
  2. Deadline for submitting ABSTRACT: MARCH 24 2023.
    Abstracts will not be accepted after March 24, no exceptions.
  3. Once submitted, your application will be sent to your Program Director for approval. Please follow-up with your Program Director so that they can review and approve your abstract asap.
  4. Several days after you are approved by your Program Director, you and your faculty advisor should receive a response email from DAGMEC informing both of you of either acceptance or rejection of your abstract.
    1. If you do not receive a response email, please check with your program director to confirm that they have submitted approval for the project, then contact dagmec@wright.edu.
  5. Once your abstract has been accepted for presentation, you will receive emailed instructions for submitting your electronic poster and optional video.
  6. Deadline for submitting your POSTER (and optional VIDEO): APRIL 7, 2023.
    1. For instructions on creating posters (and optional video presentation) please click here.


Posters and accompanying abstracts and optional videos that meet all requirements will be included in a competition and will be judged during the Forum. (See this link for areas scored in the judging.) Cash prizes will be awarded to the top two submissions in each of the submission categories (see list in Rule #8 below).

RULES -  Please read carefully and assure compliance before submission.

  1. Any exceptions to the rules must be approved before abstract submission. Send questions to dagmec@wright.edu.

  2. The Primary Author must be in attendance at the forum for the full 2 hours of the forum. dagmec@wright.edu.

    • PLEASE MAKE SURE all commitments, including your clinic, hospital, and call schedules, are cleared well before the forum to allow your attendance!
    • ANY exceptions must be cleared before submission of your abstract. Emergencies that prevent attendance must be brought to the attention of the forum asap. —in either case, send email to dagmec@wright.edu asap.
    • Unless an exception is granted, if the primary author is not in attendance for the full two hours of the forum, their poster will be disqualified and withdrawn from the forum.

  3. Primary author (resident of fellow) is to be the one who presents the poster at the forum, although other authors are welcome to assist.
    • Other authors are welcome to assist.
    • If there is a chance that the primary author may not be able to present during the forum for some reason dagmec@wright.edu prior to submission.

  4. ONLY ONE POSTER may be submitted per primary author.
    • Primary author may be a co-author on other posters, but primary only on one.

  5. Posters presented at another professional meeting are allowed and even encouraged.
    • We want you to share your work, especially work that is good enough to be accepted at outside meetings.

  6. “Research in progress” is acceptable for submission, but will not be included in the competition unless completed by the date of the forum.

  7. Residents, interns and fellows who are currently in a DAGMEC program may submit posters.
    • Faculty (including “Extra year residents” who are classified as faculty) may not be primary author and may not submit to the forum. However, ALL faculty (at any institution), community physicians, and other researchers are encouraged to assist residents and fellows with research projects, and may be listed as co-authors on more than one poster.

  8. FACULTY ADVISER: All resident projects, including Case Reports/Case Series, must have a faculty adviser. (Fellow’s submissions may have, but are not required to have, a faculty adviser.) 
    • Faculty Adviser must be listed as a co-author on the abstract and the poster
    • The faculty adviser must review and approve the abstract PRIOR TO SUBMISSION.

  9. ALL submissions must include with the submission either:
    • Written documentation of IRB approval, or
    • Written determination of non-research status from the appropriate body (for example Premier’s Human Investigation and Research Committee (HIRC)).
    The exception is that case reports presented by WSU residents/fellows do not need IRB approval, as a case report is not considered "Human Subjects Research" by the Wright State IRB. However, ALL projects are expected to comply strictly with all HIPPAA regulations, and presenters are expected to have taken all appropriate steps to protect any PHI.


      Each submission must be placed by the author in one of these categories:
    • Patient Safety/Quality Improvement

      This category includes all types of research (case studies excluded) that deal with such things as: patient hand-offs/transitions of care, incorporating/improving protocols (hospital or outpatient), office flow, process improvement, patient/provider incentives, improving patient safety, or the many other areas that have to do with patient safety/quality improvement.
    • Research

      This category includes, among other things: chart reviews, basic science, clinical interventions, translational research, medications, etc. It can also include surveys and medical pedagogical (education/teaching) research. It does NOT include case studies or case reports (separate category).
    • Case Reports/Series

      This includes all case reports and case series projects. We strongly encourage these reports/series to be of the highest quality.
    • Fellow's Projects

      ANY submission by a Fellow MUST be submitted in this category. This category includes all types of research (including case reports/series) submitted by fellows.
    • Please be careful to submit under the correct category.
    • Some projects could be classified in more than one category. Please consider the following as you choose the category
      • Abstracts submitted by a Fellow must be submitted in the Fellow’s category, regardless of type of research, and case reports/series must be submitted under that category, even if it appears it could be classified in another category.
      • If a project can be categorized as Patient Safety/QI, please use that category, (unless it is a case report/series, or Fellow’s project).
      • If you still have questions about what category to use, please contact dagmec@wright.edu.
  11. It is expected that any resident/fellow who submits an abstract has an appropriate level of involvement in the project.
    • Primary authors are to have had significant involvement in all aspects of the project.
    • For case reports/case series, it is expected that the resident /fellow who submits the case report/series as primary author will have had personal contact with the patient(s) being discussed.
  12. FORMATTING of Abstracts

    • For broad ideas and guidelines on how to write an abstract, please click HERE for a list of links that give general instructions and ideas on how to write an abstract.
      PLEASE NOTE: Any abstract with formatting not in compliance with the following rules will NOT be accepted unless revised to comply with the following rules.
      • You MUST use one of the following templates
        • Click here for templates for CASE REPORTS/SERIES (only)
        • Click here for templates for ALL OTHER CATEGORIES.
      • One page long (including title, references, etc.)
      • MSWord format only (.doc or .docx)
      • Font: Times New Roman, 12 point
      • Minimum 900 characters
      • Maximum 3000 characters
      • Please include references (limited list) in the abstract (do NOT put references on the poster).
    Please note: If for some reason your abstract does not fit into the required template, please email dagmec@wright.edu before submitting your abstract.
  13. Once your abstract is in compliance with all of the above rules, click on link below to submit.
  14. Abstracts must be submitted by 11:59 PM (23:59) EDT on March 24, 2023.
  15. Send questions to dagmec@wright.edu.

  16. Good luck, and see you at the Forum!

    Submission Link

    By clicking on this link, you attest that you have read and will follow the submission rules and guidelines. This link will take you to the Submission Form.





Dayton Area Graduate Medical Education Community

Albert F. Painter Jr., Psy.D.

Boonshoft School of Medicine
Wright State University
3640 Colonel Glenn Highway
Dayton, OH 45435-0001


Lisa Boydston
Fax: 937.245.7955
E-mail: lisa.boydston@wspi.org

Heidi Sowl
E-mail: dagmec@wright.edu


Wright State Physicians
725 University Boulevard
Fairborn, OH 45324
Directions and Map (PDF)